Conference calls are an important tool for any company. They can be used to collaborate with team members, conduct interviews, and even present at conferences. A successful conference call requires planning, technology, and know-how. Learn how to do a conference call the right way by reading on.
Preparing for Your Conference Call
Here’s what you need to do to prep for your conference call: Find a space where you can meet in person. When this is not possible, do your preparations over the phone so that you don’t have to do the work of setting up a physical meeting. Do a rehearsal. Do this with at least one other person so that you both can avoid an awkward silence.
It’s a good idea to rehearse with several people so that you’re able to talk through any issues that may come up. Ensure that you have access to the internet and your equipment. Even though you can use your smartphone to record your meeting, you will need to have access to other technologies as well. It’s better to be overprepared than over-cautious.
Conducting the Conference Call
Even if you are using a phone instead of video conferencing, the tools and techniques for conference calls need to be taken into account. One of the most important elements is the conference call setup. First, you need to decide who is going to be on the conference call. This decision is usually based on the task you are trying to accomplish. You can choose to have all the members of your company present.
Alternatively, you can have a single member do the bulk of the talking. In most situations, it is a good idea to have everyone in the room when you conduct a conference call. However, if you want to be sure the call is successful, it is better to have a single member who is already close to the person who is going to answer the call.
Recording Your Conference Call
One of the first things to consider when recording a conference call is the quality of the audio. If you want your call to be more professional, you should be using a quality microphone. Onboard a quality microphone to your computer. Use the wireless transmitter and transmit your microphone through the computer. One of the best brands of wireless microphones is the Rode VideoMic GO.
Never leave your conference call with your computer turned on! An audio recorder is like a video recorder. If you’re recording an interview, a recorder will capture every word of the interview. It doesn’t matter if your call is between you and your partner or your entire team, you need to turn the computer off.
Equipments Needed For Conference Call
There are a number of tools you will need when you are conducting a conference call with your employees. The following list gives you a good overview of the equipment that is required.
Audio Equipments: One of the equipment you needed most is Audio Equipments. This helps others you’re making call with to hear you loud and clear as the audio device will be more closer to your mouth.
Screen or Projectors: This is very important in Video Conference Call. You can use your phone or laptop as screen. But if the meeting will include 3 or more people, then a projector is the best to use as this will let you feel free at the conference.
Internet Connection: To do a conference call, you’ll need a very standard internet connection to avoid break during the call. A standby internet connection will let you enjoy the meeting without any issue.
When you want to do a conference call, make sure you get all the equipments mentioned above ready and make sure the place is silent enough for people to hear you out and to hear people out. With all these, you’re ready to do the conference call.